SECTION III: HEALTH, SAFETY AND LOSS CONTROL INSPECTIONS :
A. Purpose: The purpose of periodic health, safety and loss control inspections is to identify any risks or occupational health and safety concerns and to correct them, thereby reducing the risk of accident, injury and other forms of loss.
1. The Risk Manager shall inspect, or cause to be inspected, on an annual basis, all County facilities.
2. Each Department shall conduct an in-house self-inspection and evaluation of their facilities and equipment on a semi-annual basis.
3. The County cooperates with the Federal or State government in any Occupational Safety and Health Administration (OSHA) related inspections of the County. The Risk Manager or his/her designee shall accompany OSHA personnel on any inspections.
4. Employees shall assist and cooperate in all inspections to ensure that all areas are reviewed and that all hazards are identified.
1. Risk Manager Inspections: Inspections shall be conducted in a manner designated by the Risk Manager, drawing upon the assistance of staff or consultants, as needed. Risk Manager inspections may address any area of loss control. Upon written notice to correct from the Risk Manager, responsible department heads will have two weeks from receipt to advise the Risk Manager of what action has been taken or will be taken to remove identified hazards.
2. Semi-Annual Department Inspections: On a semi-annual basis, each Department Head or his/her designee will conduct an in-house self-inspection and evaluation of their facilities and equipment, utilizing applicable inspection forms (attached hereto as Exhibit 1). Each item will be completed with a corrective date noted for any "No" answers.
(a) The individual completing the inspection must sign and date said form. The department shall maintain a copy of the report and the original sent to the Risk Manager.
(b) The necessary actions shall then be taken to remove all "No" responses by the corrective date.
3. OSHA Inspections: In the event a State or Federal OSHA inspector visits a County facility or job site, the Risk Manager shall be notified as soon as possible. In accordance with law, these inspections may be made on a "no notice" basis. The affected County department head or supervisor shall:
(a) Notify the Risk Manager and invite him/her to accompany the State or Federal Inspector on the inspection tour when any County building or other facility is being inspected;
(b) Record violations detected by the Inspector for advance planning purposes;
(c) In the event of receipt of a citation, ensure that it is posted on a bulletin board nearest to the violation until it has been abated;
(1) If the violation is a minor housekeeping problem, the Deputy Director of Building Services will request to have the area cleared or otherwise modified to comply with standards;
(2) If abatement of the citation will require more extensive work, the Maintenance Superintendent will coordinate with appropriate personnel to determine if the job can be done within the abatement period or if an extension of time will be needed.
(d) Ensure that when correction of a violation can be accomplished within the abatement period, it is done without delay;
(e) Notify the Risk Manager and County Administrator when modifications require the expenditure of funds so that appropriate action can be taken;
(f) Prepare any requests for extensions needed indicating why it is needed and how long the delay will be, with a copy to the Risk Manager;
(g) Prepare timely requests for a variance or for a hearing when the citation is questionable and should be aggrieved; and
(h) Upon actual completion of corrective action, certify by date and signature at the bottom of the citation form that each violation has been abated. Mail form to the State with a copy to the Risk Manager.
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Copyright © 2001 County of Inyo
Last Updated: October 13, 2005